Jerome Performing Arts Boosters
Bylaws
1. The purpose of Jerome Performing Arts Booster (JPAB) is to support the middle and secondary band, choir, and drama programs in the Jerome School District. The organization is organized exclusively for charitable and educational purposes under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
2. Officers are elected or appointed at the October meeting annually or as replacements are needed at other times throughout the year during regularly scheduled meetings.
3. Elected officers include:
a. The President serves as the coordinator for meetings and as a central contact person for committee chairpersons and membership. The President ensures meetings run efficiently.
b. The Vice President assists the President and fulfills the responsibilities of the President if they are not able to attend a meeting.
c. The Treasurer oversees the financial business of the organization and provides a report at each meeting. The Treasurer schedules a yearly audit to be completed by October of each year.
d. The Secretary keeps the minutes from each meeting and provides a summary to be published on the JPAB website. The Secretary will create the agenda for the next meeting.
e. While not strictly elected officers, the band, choir, and drama directors serve as advisors and conduits to the performing arts programs at each school.
4. Chairpersons or liaisons for sub-activities or for other positions of the organization will be selected from current boosters by the governing body as needs arise.
5. Membership:
a. Membership is granted to any adult with students in the district band, choir or drama programs or that have the best interest of the students and programs at heart, are at least eighteen years of age, and who pay the annual $20 dues for the year. Dues run from September 30th to October 1st.
b. All current members attending a meeting are eligible to vote on any issue. Students are welcome to attend meetings but are not eligible to vote. The directors serve in an advisory capacity and do not have a vote in financial decisions. If needed, the elected leaders may make an official decision if it comes up before the next Booster meeting. A quorum (minimum 3) of officers is necessary for a vote to be binding. These votes would be added to the minutes and reported to the entire group at the next meeting.
c. Chaperones must have current membership status, be active working members (minimum of three projects each year), have attended at least three Boosters meetings, and have a paid-in-full account balance.
d. To ride on a bus for trips, adult booster members must have chaperone status. In case of limited bus seating capacity, priority will be given to the most active members. A sign-up list may be available prior to each event. Chaperone’s children may ride only if given pre-approval from the directors and/or officers and if their parent/guardian is also riding the bus.
6. Meetings are generally held on the third Monday of each month, starting at 7:00 p.m., in the high school band room. If conflicts arise in date, time, or location, the membership will be notified of the new meeting information through email, text, and/or the booster website. Special meetings may also be called throughout the year.
7. Agendas for regular scheduled meetings are available in advance via the JPAB website and will generally follow this format:
a. Review of old minutes, director reports, treasurer report, old business, new business and executive meeting.
b. The elected officers will share the responsibility for assembling the agenda and distributing it to membership.
8. All checks written on the Booster account must have one of the following four signatures: Treasurer, President, Vice President or Secretary. Monies collected should be counted via dual control by two non-related individuals, noted, and given to the Treasurer as soon as possible.
9. Monies raised by the booster organization first pay off any incurred or necessary expenses, then the remaining balance of net earnings are distributed to help pay for performing arts student programs and activities.
10. Officers will maintain a list of all applications (i.e. usernames & passwords) used by JPAB. New accounts will not be created without the authorization of the board.
11. Jerome Performing Arts Boosters is a 501(c)(3) non-profit organization. All monies raised must be used for the good of the performing arts programs, directly or indirectly. No member may receive a salary for his or her work for the boosters, although any expenses incurred with permission of the board on behalf of the organization should be reimbursed by the organization.
12. JPAB is required to file an IRS form 990-N annually at the end of its fiscal year which runs September to October and an annual report with the State of Idaho (sos.idaho.gov) by February 10th each year.
13. Scholarships can be given for approved educational performing arts events and may be requested by current JMS or JHS Jerome performing arts students. Scholarships can be requested by application and will be reviewed by the JPAB board during an executive meeting.
14. These bylaws may be amended if a need arises during the year. The amendment will be presented for vote at a Boosters meeting.
15. Upon dissolution of JPAB, the assets shall be distributed to the Jerome School District middle and secondary band, choir, and drama programs exclusively for section 501(c)(3) exempt purposes. Jerome Performing Arts Boosters
(September 2025)